LCDS Dispute Resolution Program:
A Peer Review Process

ABOUT PEER REVIEW*

Peer review is a process by which the dental profession reviews and resolves problems or misunderstandings regarding dental treatment. Peer review exists for the benefit of the patient, the dentist, and the third party.

Every dental society has established a peer review process to resolve disagreements about dental treatment that a patient and a dentists have not been able to resolve themselves.

A peer review committee consists of dentists (and sometimes laypersons) who volunteer their time and expertise to consider questions about the appropriateness or quality of care, or about the fees charged in a given set of circumstances. The members of the committee will be impartial, and their services are available to those who participate in the process.

A dispute may be resolved through mediation alone, or through review of patient records.

The dentist and the patient will be informed of the committee’s decision and recommendation for resolving the problem.

Most importantly, the committee makes its recommendation in the hope that it will provide for a reasonable and mutually agreeable solution for the parties involved.

THE DENTIST-PATIENT RELATIONSHIP

Mutual Trust. It is the heart of every successful relationship, from friendship and family life to business.

Trust is an important part of oral health care, too. The foundation of a good dentist-patient relationship, one that encourages and promotes good dental health, is good communication. A sincere effort on the part of the dentist and the patient to discuss the course and cost of treatment and the expectations of the outcome can go along way toward establishing mutual trust.

An unasked question or unexpressed concern can undermine trust. A simple conversation almost always resolves doubts and answers questions.
In those instances where a problem or misunderstanding cannot be resolved, the recourse available is the peer review process.

THE REVIEW PROCESS

You submit a written request for review – but not specific relief – to the state or local dental society. The request should include all necessary and appropriate documentation that would help to clarify or support the circumstances.

The request is reviewed for completeness and referred to the appropriate peer review committee.

The chairman of the peer review committee reviews the request and appoints one member of the committee to attempt to mediate the problem.

The mediator contacts all parties and attempts to reconcile the problem. A clinical examination is not conducted during the process of mediation.

If the problem is successfully mediated, a written report is submitted to the committee chairman and the case is closed.

If mediation is not successful the patient will be informed of alternative options.

All information regarding a particular case is kept strictly confidential.

If you would like to complete and initial request for mediation,
you may download the form here.

Lancaster County Dental Society

P.O. Box #5157, Lancaster, PA. 17606
Telephone (717) 606-6534
FAX (717) 351-0254

* The information contained in this document is general in nature. Participants in peer review must consult with their own legal counsel to assure that their peer review program complies with applicable law, bylaw provisions, and insurance protection.